Packed with Features. Built for Rentals.
Discover all the tools Rentrax offers to help you streamline operations, boost efficiency, and grow your business.
Flexible Orders, Your Way
Whether it’s online, in person, by phone, or entered by staff — Rentrax gives you total control over how you take orders. Add custom renter details, attach files, and even sell extra items with ease.
Multiple Order Channels
Take bookings online, walk-in, over the phone, or through your backend dashboard — all synced and managed in one place.
Custom Renter Attributes
Collect the exact info you need from your renters — height, shoe size, age, experience level, and more.
Attach Files to Orders
Allow customers to upload documents like ID, driver’s license, or waivers right inside their order.
Add Sales Items
Include sales products like helmets, gloves, or souvenirs right inside the same rental order.
Manage Tours & Activities with Ease
From guided tours to lessons and activities, Rentrax helps you organize every detail — time slots, equipment, check-ins, and more — all in one place.
Equipment Allocation
Assign specific rental items to each activity, so nothing gets double-booked or missed.
Smooth Check-In & Out
Track participant check-ins and check-outs for a seamless and professional experience.
Rentrax Mobile App, Power in Your Pocket
Run your business on the go with the Rentrax mobile app. From inventory to check-ins, everything you manage on desktop is now at your fingertips — fully synced and always up to date.
Full Access, Anywhere
Manage orders, inventory, and customer details right from your phone — no need to be at your desk.
Real-Time Updates
Every change reflects instantly across all devices — no delays, no double entry.
Fast Check-Ins & Scanning
Quickly scan items and check customers in or out using your mobile camera.
On-the-Go Reporting
Track performance, revenue, and inventory insights from anywhere, anytime.
All Features. One Simple Price.
No tiers, no hidden fees — every tool is included in your usage-based pricing from day one.
Smart Checkout & Order Tools
Flexible Pricing & Payments
Business Management
Insights & Staff Tools
Inventory Made Easy
Support & Services
Smarter Inventory, Zero Overlaps
Stay on top of your inventory with real-time availability, detailed product attributes, and the flexibility to offer bundles or packages — all designed to avoid double bookings and keep things smooth.
Real-Time Availability Calendar
Check what’s available — across locations, time slots, and staff — and avoid overbooking with automatic syncing.
Packages & Kits
Create packages for families or groups — like skis, poles, and helmets — all booked together in one click.
Custom Product Attributes
Add unique attributes to each item, from color and size to any detail that matters to your business.
Product Bundles
Bundle products with extras like insurance or accessories to increase value and simplify the booking process.
Control Every Location, From One Place
Rentrax helps you run your entire business — no matter how many locations or partners you have. Keep everything organized, synced, and running smoothly under one powerful platform.
Multi-Location Management
Operate multiple locations with ease — each with its own setup, inventory, and team, all under one account.
Partners & Commission Tracking
Easily manage your business partners, track referrals, and automate commission-based payouts.
Integrated Business Calendar
Sync your operating hours, schedules, and custom rules right into your Rentrax system.
Centralized Settings
Set global configurations or location-specific rules — and adjust them anytime as your business grows.
Keep Your Gear in Top Shape
With Rentrax, you can schedule, track, and report all maintenance activities — so your equipment stays safe, reliable, and ready to rent.
Maintenance Logging
Track every repair or service, from quick fixes to major overhauls — all logged in one place.
Automatic Status Updates
Items in maintenance are automatically marked unavailable, so they can’t be rented by mistake.
Scheduled Maintenance
Plan ahead by scheduling regular upkeep — and stay ahead of wear and tear.
Maintenance Reports & Costs
Access clear reports on what’s been done, when, and how much it cost — for better planning and budgeting.
Smarter Order Forms
From group rentals to deposits and delivery — make every order work the way you want.
Flexible Security Deposits
Collect deposits based on items, order type, or your own rules — refundable and fully trackable.
Group Rentals Made Easy
Add multiple renters or participants under a single order — ideal for families, teams, or guided tours.
Pickup & Drop-Off Options
Offer delivery or pickup with custom fees — flat rate, by distance, or however you prefer.
Digital Waivers, Built Right In
No need for extra tools — Rentrax comes with a complete waiver system. Collect signatures, show terms, and stay protected with easy, flexible digital agreements.
Fully Integrated E-Waivers
Create and manage digital waivers directly in Rentrax — no third-party tools needed.
Enhanced Signatures & Initials
Get customer initials on key parts of your contract for extra clarity and legal peace of mind.
Remote Signing
Send waivers ahead of time so customers can review and sign from anywhere.
Easy Access Anytime
View and manage signed waivers directly from each customer’s profile whenever needed.
Automated Messaging That Feels Personal
Rentrax gives you a powerful message center to create, automate, and send messages to your customers — by email or SMS — all from one place.
Drag & Drop Templates
Build beautiful, branded message templates using our easy drag-and-drop editor — no coding needed.
Trigger-Based Messages
Set up automatic messages based on key actions, like order confirmations, overdue returns, or cancellations.
Reminders Made Easy
Send friendly reminders before pickups, returns, or upcoming bookings to keep customers informed.
Email & SMS Support
Craft and manage both email and SMS templates — and reach your customers the way they prefer.
Set It and Charge It Automatically
For long-term rentals or subscription-style services, Rentrax makes billing effortless with flexible recurring invoices — fully customizable to your needs.
Flexible Billing Cycles
Set invoices to repeat weekly, bi-weekly, or monthly — whatever fits your business model.
Editable Invoices & Schedules
Easily adjust invoice details or timing without disrupting the billing cycle.
Subscription-Ready
Offer rental subscriptions or ongoing services with automated recurring payments.
Perfect for High-Value Rentals
Ideal for expensive items or rentals with no defined end date — keep charging without manual follow-ups.
Tools That Keep You in Control
From staff access to smart discounts and responsive support — everything you need to run your rental business smoothly.
Advanced Coupons
Create powerful discounts with multi-tier coupons, apply them easily, and track usage in detailed reports.
Roles & Permissions
Assign custom access levels for your team — from front desk users to managers with full control.
Reliable Support Access
Need help? Reach our team by email or phone — we're here when it matters most.
Advanced Pricing. Flexible Payments.
Whether it's seasonal pricing or split payment types, Rentrax gives you the tools to price smart and get paid — your way.
Advanced Pricing
Set dynamic rates for high or low seasons, weekends, or holidays — automatically applied at checkout.
Special Pricing Templates
Create multiple pricing templates for the same item or category, and switch them with ease.
Accept All Payment Types
From cash and credit to external gateways — accept payments however your customers prefer.
Finance-Friendly Flexibility
Tailor your pricing and payment methods to match your business model — no limitations.
Insights That Drive Growth
Stay on top of your business with clear, detailed reports and advanced analytics — all available in your dashboard and ready to export anytime.
All-in-One Reporting Dashboard
View financial, operational, and inventory reports at a glance — everything you need in one place.
Easy Export Options
Download your reports in PDF or CSV format with full details, anytime, from the download center.
Premium Analytics
Unlock powerful insights with premium reports — compare locations, track trends, and analyze customer behavior.
Data That Drives Decisions
Use your data to optimize pricing, predict demand, and grow with confidence.
Plus Enterprise-Grade Control
For businesses that need more — from secure logins to detailed usage tracking and accounting integration.
Single Sign-On (SSO)
Enable seamless login with your existing credentials — fast, secure, and enterprise-ready.
Usage Tracking
Monitor usage metrics like mileage, gas, or hours — great for vehicles and heavy equipment rentals.
General Ledger
Align your accounting with ease — map your revenue to GL codes for accurate financial reporting.
