End-to-end Rental Management Solutions, Built From Experience

  • Powerful inventory management system
  • Highly customizable for any rental
  • Integrated with tour and activity booking
  • Built-in email and SMS notification
  • Super user-friendly interface
  • One-on-one support 

Rentrax’s cloud-based rental management software is intuitive & powerful. We started as a bike and ski rental company, and we couldn’t find software that worked for our business operations, so we had to create our own. While many rental equipment software options have been adapted from other sales or inventory management purposes, Rentrax has purpose-built our software specifically for the rental industry; this means we understand the day-to-day running of rental businesses, and we know how to help. Ultimately, our software has been developed to improve the lives of rental business owners and their employees. We are adding ease, efficiency, and profitability wherever possible.

discount system

Access Anywhere

Our cloud-based rental software allows you to manage and monitor your business 24/7. So do not lose any business — even in a power outage or when your computer crashes. Our mobile apps can be accessed through PC, tablets, or other mobile devices.

discount system

Promotions & Marketing

Define your agents, friend, or other businesses as your promoter. Track the performance of every promoter and how much each one has generated. Define multiple promotion codes with serial number and expiry date. Give fixed $ or % discount or specify different discounts for different rental periods.

fast delivery

Price Management

Define rental rates at the product category level. Define different prices for different seasons (low, high, medium) and switch between them with a few clicks. You will spend less time calculating price changes on paper and dedicate your valuable time to serving new customers.

follow-up system

Inventory Management

Our inventory tracking software allows you to track every rental item from day one; it joined your fleet. Track how many hours each item has been rented and how much it has made. Schedule your rental items’ maintenance and get notified when it is time to do so.

self-service kiosk

Point of Sales

we eliminate human errors in the rental/sales cost calculation by combining our point-of-rental system with a lightweight point-of-sales module. You can now include sale products on the same rental invoice, split one order into multiple invoices, and reduce turnover time to under a minute.

Reporting & Analysis

Reporting & Analysis

Forcast your business goals. Get timely and specific reports on your store activities, looking at rental work orders, sales orders, product reports, online bookings, canceled orders, revenue reports, and much more. Run a report on products, promotions, and all activities recorded in the log sheet with a single click. Print or export all reports.

What our customers are saying!

Outpost Sports enjoyed an outstanding relationship with Rentrax this summer. This was our first year with them, and they were excellent to deal with. From initial inception to going live to incurring unlimited questions, Rentrax excelled. Probably their best quality was always being 100% available for problem-solving. Anna always was quick and easy to contact. She always resolved any issue we faced. We recommend Rentrax highly or a 5.0 rating. They were a great partner this summer. Thank you, Rentrax 🙂

JV Peacock / President
Outpost Sports

Using Rentrax saves considerable time in our daily operation, and my employees are happy with it. We got rid of pen & paper (including a manual imprint of credit card), saving time on searching for customers’ records when they return and quickly cashing them out (which makes them happy), accepting online reservations, keeping track of our promotions, and quickly switching rates between low and high seasons are some features that we are using most.

Fabio Meisami / CEO
Yes Cycle

Easy customer interface – very clear for anyone. The admin side is complete and not complex. I can ask Rentrax people for adjustments, and these are quite promptly executed. Usability is one of my USPs, and rentrax and the professionals there understand my requirements and come up with the right solutions.

Iemke Becker

We had been looking to get rid of paper rental contracts for several years and struggled to find a solution until we came across Rentrax. The simple interface and customizable options/settings have made this the most flexible rental system on the market. In addition, the support staff is a dream to work with and listen to any improvements or enhancements that can be made to the system. We can highly recommend Rentrax!

Ally Kerr / Director
Gnomes Alpine Sports (New Zealand)

Our solutions are backed up by fantastic customer support, knowledgeable staff, and live chat.

Now for some fun stuff! Come join other aspiring members in our "Collab Facebook Group"!

Bespoke rental management software

Rentrax Cloud-based Rental Software

Rentrax’s bespoke rental management software is made for you if you run an equipment rental company. We designed this unique software to improve rental businesses while also making it easier for businesses to manage stock, replacements, waivers, etc. We also made it easier for customers to find and book what they need.

Most online rental management software is designed by computer programmers, not someone running a rental location. Rentrax started as a bike rental company struggling to find rental management software that did what we needed. This means that we have the hands-on experience required to design and create features that you need to run your rental company efficiently. Whether it’s bike rental softwarewater equipment rental software, medical equipment rental, or something else a little more niche, our experience in the rental industry ensures that Rentrax is packed with essential features.

We realized that other software options were too cumbersome, confusing, and missing many essential elements. So our solution was to build our own, and it works because it was designed by people who know what your challenges are, what your needs are, and your business requirements are.

The set-up is quick, regardless of your location, products, or computers. It’s easy to use and provides reports that let you keep track of what’s going on and how much money you’re cashing into your bank account. When software makes business owners’ lives easier, it also improves customers’ lives.

How to boost your rental business in 2022

The Challenging Time

The outlook for equipment rental revenue (Comprised of the construction/industrial and general tool segments), is very positive for 2022 and beyond. The coronavirus pandemic has been hard on the equipment and event rental industry and it’s still a struggle for this sector, but hopefully, 2022 will bring some relief. In order to plan ahead for a successful year, we need to have a better understanding of where we are standing now.

Download the report here:

Some features that can help you manage your rental inventory easier:

Reporting & Analysis


Scheduling regular maintenance requests to make sure equipment is in good shape

Reporting & Analysis

Online Payments

Accepting online payments in North America (United States, Canada, and so many other countries)

Reporting & Analysis

Track Mileage

If you are renting heavy equipment or machinery, you can track mileage and gas usage

Reporting & Analysis


Connect Rentrax to your accounting software (QuickBooks). More integrations are on the way.

Highlighting critical new features to help operators to comply with COVID Regulations


Rentrax added the capability to restrict the number of bookings within a specific time period. This feature will help operators comply with COVID regulations by reducing the number of customers visiting their store at intervals of 15 mins, 30 mins, 45 mins, and an hour.

This helps you, your employees, and your customers to be prepared and save time.


Rentrax clients can put their instance in a Parked state during the Off-Season. While in the Parked state, their instance will still be fully available with minimal cost.

This feature is great for seasonal businesses which hibernate a couple of months in a year. 

Also, it helps new clients to sign up early and work on setting up their online store, go through the learning curve with peace of mind, and get ready for their season with no rush.

About Rentrax

The Best Cloud Based Rental Software for Any Rental Business

All rental management software solutions are not created equal. Rentrax is designed from the ground up to help you manage all aspects of your rental business, whatever it may be. We understand that each rental company has its requirements. We have robust base rental management software with countless easily customizable solutions for each business type, from bikes and jet skis to party supplies and tool rental. And the best thing is that our dedicated support team will spend time making how-to videos and on calls teaching you how to make the most of your Rentrax software!


Why Rentrax

You Run your Business, we'll Run your Software

We know there are many choices for rental software because we tried many of them. Rentrax has been designed and built from start to finish based on your needs. After being frustrated by other options available to us, we created it, all of which seemed to be software adapted to the rental industry, not designed for it. So, we made the software management system the rental industry deserved. We have online rental operations ourselves, knowing what works and what doesn’t. We know what’s confusing and what’s easy to use. We also know how to make more money and stay on top by being more efficient with rental equipment, invoicing, payment processing, inventory control, and reporting. And all of these are backed by our seamless customer service team. Ask us for a free demo, and we’ll show you how easy managing your business can be. Call our phone support team to start your free trial today:

You Run your Business, we'll Run your Software

Other Solutions

Strata management software

Our strata management software is designed for the new after covid era. With the Corona Virus’s impact on every aspect of our life, there was a serious need for software that helps strata managers to address the new demand for scheduling amenities and communicating with strata members for daily updates. “My Strata Connect” is a lightweight app that helps you to manage your strata in a new way.

Property management software (Coming soon)

With the powerful infrastructure that Rentrax developed for rental management over the years, we finally addressed rental companies’ and property owners’ requests. We decided to create a separate solution for property managers, and that’s how Rentrax property management software was born. With “My Strata Connect” you can manage your properties, send messages, add members, collect insurance, and so much more. 

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