Top 10 Equipment Rental Software
June 12, 2025
#1 rental management software for
Equipment & Tool Rentals
Manage all your rentals — from power tools to pressure washers.
Explore Equipment Rentals
Popular Equipment & Tool Rentals
From power tools to precision gear — manage every rental with ease and flexibility through Rentrax.
Power Tools & Hand Tools
Drills, Saws, Sanders, Wrenches, and More
Built-in Waivers
Quick Check-Out & Return
Lawn & Garden Equipment
Mowers, Trimmers, Tillers, and Seasonal Tools
Usage Tracking
Hourly or Daily Rentals
Specialty & DIY Tools
Plumbing Tools, Paint Sprayers, Flooring Kits
Great for Home Projects
Various Pricing Options
67% Faster Bookings. 20% Lower Costs.
That’s what businesses like ERYD in Texas achieved with Rentrax.
Core Features
Features Built for Equipment & Tool Rentals
Smarter Bookings, Less Hassle
Make tool and equipment rentals easy to book, secure, and repeat — online or in-store.
- Recurring Invoices
Let customers schedule ongoing rentals with automated billing — perfect for contractors and repeat users.
- Security Deposits
Protect your valuable tools with customizable deposit settings per item or rental category.
- Flexible Order Forms
Accept rentals through walk-ins, calls, online forms, or backend entry — all synced in real time.
- Waivers & Group Booking
Get e-signatures with built-in waivers and manage bookings with multiple tools or users under one order.
Real-Time Equipment Tracking
Stay on top of your inventory — from drills to ladders — with detailed monitoring and maintenance tools.
- Maintenance Logs
Track wear, repairs, and service history for every item to avoid downtime and keep tools in top shape.
- Availability Calendar
Know what’s available, reserved, or overdue — at a glance — across all rental channels.
- Product Customization
Add custom attributes to each tool (brand, power, size) for faster search and accurate records.
- Usage Monitoring
Monitor item usage (e.g. hours used, fuel/mileage) to track wear and schedule replacements smarter.
Run Your Rental Business — Anywhere
Simplify day-to-day operations with tools built for small tool shops and multi-location businesses alike.
- Mobile App
Manage orders, inventory, and returns right from your phone — whether you're in-store or offsite.
- Roles & Permissions
Set custom access for staff, from front desk users to admins — control who sees and does what.
- Pricing & Discounts
Use advanced pricing rules, special offers, or coupons to boost repeat rentals and seasonal demand.
- Reports & Dashboards
Track revenue, overdue returns, and rental trends with real-time and premium reporting tools.
Core Features
Features Built for Equipment & Tool Rentals
Smarter Bookings, Less Hassle
Make tool and equipment rentals easy to book, secure, and repeat — online or in-store.
- Recurring Invoices
Let customers schedule ongoing rentals with automated billing — perfect for contractors and repeat users.
- Security Deposits
Protect your valuable tools with customizable deposit settings per item or rental category.
- Flexible Order Forms
Accept rentals through walk-ins, calls, online forms, or backend entry — all synced in real time.
- Waivers & Group Booking
Get e-signatures with built-in waivers and manage bookings with multiple tools or users under one order.
Real-Time Equipment Tracking
Stay on top of your inventory — from drills to ladders — with detailed monitoring and maintenance tools.
- Maintenance Logs
Track wear, repairs, and service history for every item to avoid downtime and keep tools in top shape.
- Availability Calendar
Know what’s available, reserved, or overdue — at a glance — across all rental channels.
- Product Customization
Add custom attributes to each tool (brand, power, size) for faster search and accurate records.
- Usage Monitoring
Monitor item usage (e.g. hours used, fuel/mileage) to track wear and schedule replacements smarter.
Run Your Rental Business — Anywhere
Simplify day-to-day operations with tools built for small tool shops and multi-location businesses alike.
- Mobile App
Manage orders, inventory, and returns right from your phone — whether you're in-store or offsite.
- Roles & Permissions
Set custom access for staff, from front desk users to admins — control who sees and does what.
- Pricing & Discounts
Use advanced pricing rules, special offers, or coupons to boost repeat rentals and seasonal demand.
- Reports & Dashboards
Track revenue, overdue returns, and rental trends with real-time and premium reporting tools.
Let’s Talk Equipment & Tool Rentals
Book a quick chat or a live demo — no pressure, just answers and real conversation.
Trusted by Equipment Rental Leaders
Real Clients. Real Growth.
See how Equipment and Tool rental businesses use Rentrax to scale operations, streamline bookings, and grow faster.
Ocracoke Island Golf Carts
- North Carolina, United States
- Using Rentrax Since 2022
- +150 Rental Items
Adventure South
- Victoria, Australia
- Using Rentrax Since 2023
- +50 Rental Items
Pricing
Smart Pricing That Grows With You!
Only pay for what you use. Perfect for rental businesses of any size.
From the Blog
Smart Tips for Equipment & Tool Rentals
Explore expert advice, how-to guides, and industry news to grow your rental business smarter.
Trusted Worldwide
Trusted by over 5,000 Users
in +20 Countries
in +20 Countries
0 +
Rental & Tour Businesses Onboard
0 +
Inventory Items Tracked & Managed
$ 0 +
Avg. Monthly Revenue Per Business
0 +
Transactions Processed Every Day
Why Rentrax?
Built With You in Mind
Created by a former rental business owner — made to solve real problems, not just look good on paper.
Built by a Rental Owner
We’ve been in your shoes. Rentrax was designed by someone who ran a rental business — and knows what matters.
Proven Track Record
Trusted by over 6,000 businesses over the past decade, we’ve helped teams save time, reduce costs, and grow.
Total Control
Manage bookings, inventory, staff, payments, and more — all from one clean, customizable dashboard.
Usage-Based Pricing
Pay only for what you use. Our pricing grows with your business, not against it.
Equipment Rental Management Software
Efficiently managing your tools, equipment, and rental operations is essential for growing your business. With Rentrax’s equipment rental software, you gain a powerful platform designed to streamline your processes and improve operational efficiency. Whether you’re managing tools, heavy equipment, or specialized machinery, our software delivers tailored solutions for your unique needs.
Our tool rental software simplifies scheduling, inventory management, invoicing, and customer tracking, allowing you to focus on delivering excellent service. Recognized as the best equipment rental software, Rentrax offers advanced features to optimize your workflow and improve profitability. From rental equipment management software to equipment rental tracking software, every aspect of your rental business is covered.
For tool-focused businesses, our tool rental business software and tool hire software provide robust inventory control, usage tracking, and maintenance alerts. These features ensure your tools remain in excellent condition and ready for the next job. Rentrax also caters to businesses looking for cost-effective options by offering free equipment rental software to help you get started without breaking the bank.
Designed with scalability in mind, our equipment rental software free and paid versions adapt to businesses of all sizes. Whether you’re operating a small tool hire software service or managing a complex fleet, Rentrax’s solutions grow with you. With features like equipment hire software and software for equipment rental business, you can enhance your operations while staying ahead of the competition.
By integrating advanced analytics, user-friendly interfaces, and real-time tracking, Rentrax empowers your business to thrive. Explore how our equipment rental tracking software can transform your rental operations today and join the many successful businesses already benefiting from Rentrax’s rental management software.
Frequently Asked Questions
What is equipment rental software, and why do I need it?
Equipment rental software is a digital solution that helps manage rental operations, including scheduling, inventory tracking, invoicing, and customer management. It simplifies processes, saves time, and improves efficiency for rental businesses.
Does Rentrax offer free equipment rental software?
Yes, Rentrax offers a free version as a trial of its equipment rental software, providing basic features to help small businesses manage their operations effectively. After your free trial, Rentrax pricing starts from $10/m on a usage-based fee.
How does tool rental software benefit my tool rental business?
Tool rental software automates tasks like scheduling, tracking, and invoicing, ensuring your tools are always accounted for. It reduces manual work, improves customer service, and helps you keep your tools in excellent condition.
What makes Rentrax the best equipment rental software?
Rentrax stands out for its user-friendly design, scalability, and advanced features like real-time tracking, inventory management, and integration with other tools. It’s trusted by businesses of all sizes to streamline their operations.
Is Rentrax’s software suitable for small businesses?
Absolutely. Rentrax offers flexible solutions tailored to small and medium-sized businesses. Our free equipment rental software is perfect for startups, while our paid plans cater to growing businesses with advanced needs.
How does equipment rental tracking software help with inventory management?
Equipment rental tracking software provides real-time insights into the availability, location, and condition of your inventory. It ensures efficient utilization of assets, prevents loss, and reduces downtime, saving you time and money.
