#1 rental management software for
Party & Event Rentals
From tables to tents — manage all your event rentals effortlessly with Rentrax.
Explore Different Rental Options
Popular Party & Event Rentals
From elegant table setups to kitchen essentials — manage every detail of your event rentals with ease using Rentrax.
Tables & Chairs
Folding chairs, cocktail tables, banquet seating — all ready for your next party or reception.
Quick Check-Out
Group & Bulk Rentals
Cookware & Serving Supplies
Rent pots, pans, utensils, and food service essentials — perfect for weddings, catering, and more.
Custom Rental Forms
Daily or Event-Based Rates
Tents, Lights & Decor
From backyard tents to mood lighting — everything you need to create the perfect atmosphere.
Flexible Inventory
Add-on Packages
67% Faster Bookings. 20% Lower Costs.
That’s what businesses like ERYD in Texas achieved with Rentrax.
Core Features
Features Built for Party & Event Rentals
Stress-Free Booking for Every Occasion
Whether you're renting out chairs, glassware, or decor — Rentrax makes booking simple with flexible forms, digital waivers, and automated recurring invoices.
- Multiple Order Forms
Handle online bookings, walk-ins, phone calls, and backend reservations — all synced in real time.
- Recurring Invoices
Ideal for event planners and vendors — automate repeat bookings with recurring invoices.
- E-waivers & Signatures
Send digital waivers for rentals like tent setups or catering equipment, signed before the event starts.
- Renter Attributes
Collect the details that matter — from company name and event type to delivery instructions and contact preferences.
Stay on Top of Every Plate, Tent, and Chair
From linens and utensils to stages and lighting — track your entire inventory with accuracy, and never double-book again.
- Availability Calendar
Instantly see what’s available and avoid overlaps for high-demand items like tables or centerpieces.
- Product Attributes
Add details like color, size, or material — great for chair covers, dinnerware styles, or lighting specs.
- Maintenance & Service
Track wear and tear on fragile items (e.g. heaters, lighting fixtures) and schedule maintenance with ease.
- Bundle & Package
Group popular items — like party tents + chairs + tables — into easy-to-rent bundles.
Run Your Rental Business — From Anywhere
Use Rentrax’s mobile app and smart tools to manage staff, pricing, reports, and everything else behind the scenes.
- Mobile App
Manage rentals, view schedules, and handle customer requests — all from your phone or tablet.
- Business Calendar
Stay on top of upcoming events, pickups, returns, and peak rental dates with a centralized calendar.
- Roles & Permissions
Limit or grant access to your team — great for staff handling different aspects like delivery or invoicing.
- Coupons & Special Pricing
Offer discounts for repeat customers, off-peak days, or full-event packages — all easily configurable.
Core Features
Features Built for Party & Event Rentals
Stress-Free Booking for Every Occasion
Whether you're renting out chairs, glassware, or decor — Rentrax makes booking simple with flexible forms, digital waivers, and automated recurring invoices.
- Multiple Order Forms
Handle online bookings, walk-ins, phone calls, and backend reservations — all synced in real time.
- Recurring Invoices
Ideal for event planners and vendors — automate repeat bookings with recurring invoices.
- E-waivers & Signatures
Send digital waivers for rentals like tent setups or catering equipment, signed before the event starts.
- Renter Attributes
Collect the details that matter — from company name and event type to delivery instructions and contact preferences.
Stay on Top of Every Plate, Tent, and Chair
From linens and utensils to stages and lighting — track your entire inventory with accuracy, and never double-book again.
- Availability Calendar
Instantly see what’s available and avoid overlaps for high-demand items like tables or centerpieces.
- Product Attributes
Add details like color, size, or material — great for chair covers, dinnerware styles, or lighting specs.
- Maintenance & Service
Track wear and tear on fragile items (e.g. heaters, lighting fixtures) and schedule maintenance with ease.
- Bundle & Package
Group popular items — like party tents + chairs + tables — into easy-to-rent bundles.
Run Your Rental Business — From Anywhere
Use Rentrax’s mobile app and smart tools to manage staff, pricing, reports, and everything else behind the scenes.
- Mobile App
Manage rentals, view schedules, and handle customer requests — all from your phone or tablet.
- Business Calendar
Stay on top of upcoming events, pickups, returns, and peak rental dates with a centralized calendar.
- Roles & Permissions
Limit or grant access to your team — great for staff handling different aspects like delivery or invoicing.
- Coupons & Special Pricing
Offer discounts for repeat customers, off-peak days, or full-event packages — all easily configurable.
Let’s Talk Party & Event Rentals
Book a quick chat or a live demo — no pressure, just answers and real conversation.
Trusted by Party & Event Rental Leaders
Real Clients. Real Growth.
See how Party & Event rental businesses use Rentrax to scale operations, streamline bookings, and grow faster.
Huckleberry Haul
- Washington, United States
- Using Rentrax Since 2024
- +2500 Rental Items
Pricing
Smart Pricing That Grows With You!
Only pay for what you use. Perfect for rental businesses of any size.
From the Blog
Smart Tips for Party & Event Rentals
Explore expert advice, how-to guides, and industry news to grow your rental business smarter.
What are the best party rental supplies companies in USA?
October 13, 2021
Trusted Worldwide
Trusted by over 5,000 Users
in +20 Countries
in +20 Countries
0 +
Rental & Tour Businesses Onboard
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Inventory Items Tracked & Managed
$ 0 +
Avg. Monthly Revenue Per Business
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Transactions Processed Every Day
Why Rentrax?
Built With You in Mind
Created by a former rental business owner — made to solve real problems, not just look good on paper.
Built by a Rental Owner
We’ve been in your shoes. Rentrax was designed by someone who ran a rental business — and knows what matters.
Proven Track Record
Trusted by over 6,000 businesses over the past decade, we’ve helped teams save time, reduce costs, and grow.
Total Control
Manage bookings, inventory, staff, payments, and more — all from one clean, customizable dashboard.
Usage-Based Pricing
Pay only for what you use. Our pricing grows with your business, not against it.
Party and Event Rental Management Software
Rentrax is the ideal software for party and event rental businesses, with a comprehensive range of features and functions that make your business easier to run and much more profitable. If you’ve read a little about us, you’ll know that we started out as a bike rental business that made our own rental software when we couldn’t find any pre-existing service that met our needs. This was because most rental software is simply repurposed from something else, as opposed to being purpose-built for the rental industry. This is why Rentrax’s rental software makes such a huge impact on our range of rental industries, including party and event management.
We’d like to outline the various functions Rentrax could offer your party or event rental business, but we can’t list everything here. If you’d like the comprehensive list, check out our rental software features resource and contact us if you have any questions.
Rentrax offers all of the party/event rental management software you might already expect, including a detailed and powerful inventory management feature that allows you to keep a careful eye on all of your assets. But the SKU-based inventory management goes a step further by helping you organize your party rental products into subcategories and sections that make sense for your business. This feature helps customers browsing online to sift through your entire product offering, finding exactly what they need as quickly and easily as possible. Happy rental customers are repeated customers, and they are much more likely to recommend your event rental service to friends and family.
Another invaluable feature of Rentrax’s party/event rental software is that it allows you to keep track of how much revenue each asset has generated for your business. In turn, this allows you to sell specific items of stock when they have earned over their initial cost of investment. This feature helps event rental businesses to make more money by selling assets when they remain valuable while also allowing businesses to replenish older, more worn items with brand-new stock. Ultimately, parties and events rely on impressive people more than most other rental niches, and this makes Rentrax uniquely designed to boost your company’s overall revenue.
Suppose you have a business in other rental niches like furniture, construction, or medical equipment rental or looking for other features. In that case, it is best explained in a conversation with one of our trained rental software experts. Schedule a demo, and we can explain everything Rentrax can do to empower your party/event rental business!
Frequently Asked Questions
Is Rentrax Party and Event Rental Software free?
Yes, Rentrax offers a free trial. After the trial period, you’ll be charged a usage-based fee, which can be as low as $10 per month, depending on your usage.
Can Rentrax manage quotes and recurring invoices?
Yes, Rentrax offers the recurring invoices feature, allowing you to charge customers on a recurring basis.
